STATUTES OF THE
HUNGARIAN ECOLOGICAL SOCIETY

 

 I. General Regulations

 

Article 1

 

1.      Name of the association: Hungarian Ecological Society

2.      Place of the activity of the association: Hungary

3.      Address of the association: Közép fasor 52, 6726 Szeged, Hungary

4.      Home page address of the association: http://www.ecology.hu

5.      Stamp of the association: round rubber stamp and long seal with the following inscription "Magyar Ökológusok Tudományos Egyesülete, Hungarian Ecological Society"

6.      Logo of the association:      

 7.      The Hungarian Ecological Society is a legal entity.

 

II. Aims and purposes of the association

 

Article 2

 

1.      The Hungarian Ecological Society is a non-profit organisation which aims at bringing together the Hungarian ecologists, who go in for science and offer advisory work according to strict scientific and ethical expectations.

2.      The association interprets the concept of ecology as a biological science to study the reasons and background mechanisms of supraindividual organisations, according to the standpoint of the Ecological Council of the Hungarian Academy of Sciences.

3.      Main aims of the association are:

 

-    to promote and organise the basic and applied scientific work of Hungarian scientists involved in the field of ecology, henceforth ecologists;

-    to provide a forum for the Hungarian ecologists to state their scientific results and to promote effective exchange of information and experiences;

-    to cultivate national and international relations;

-    to safeguard the interests of its members and those of the science of ecology within the range of possibilities of the association;

-    to popularize the knowledge and scientific results of the science of ecology;

-    to protect nature.

 

The association carries out the following non-profit activities according to item c) of Article 26 of Law CLVI of 1997 on non-profit organizations (Ksztv.):

 

-    (3) scientific work and research;

-    (4) education and training, development of abilities, popularization of science;

-    (8) nature protection, animal protection;

-    (9) environmental protection.

 

The association does not exclude that others than the members of the association can use its non-profit services (according to item a) of paragraph (1) of Article 4 of Ksztv.).

 

III. Membership of the association

 

Aricle 3

 

Any Hungarian private individual who has a higher education degree, is involved in the field of ecology and fulfils the conditions of membership, can become the member of the Hungarian Ecological Society.

 

Article 4

 

Membership conditions:

 

1.      Founding members are members of the association.

2.      The admission of new members requires:

 

-    admission statement;

-    recommendation of two founding members or others who have been members for at least one year;

-    copy of the higher education diploma;

-    documentation of scientific experience;

-    acceptance of the Statutes of the association;

-    payment of the membership fee.

 

3.      The person of the recommender and the text of his/her recommendation are open to the members. The recommenders bear ethical responsibility for the recommended person.

4.      The admission of new members is approved by the Council.

 

Article 5

 

1.      Membership rights

Members may

 

-    participate in the corporate work of the association in accordance with the principles of the Statutes;

-    pose suggestions to any organ of the association;

-    utilise financial means of the association in accordance with the conditions of the statutes;

-    recommend the admission of new members if they have been members for more than one year;

-    be appointed to any position of the association;

-    have one vote;

-    refer to his/her membership in applications and requests;

-    carry out advisory work in the name of the association and justified by the Council.

 

2.      Membership obligations

 

-    representation of the aims and increasing the prestige of the association by following the Statutes and the spirit of the association;

-    completion of the work undertaken in the association according to his/her best knowledge;

-    regular payment of the membership fee.

 

Article 6

 

1.      The amount of the membership fee is fixed annually by the Assembly based on the recommendations of the Council.

2.      The membership fee of the current year is due by the 1st of January. Days of grace are available until the 31st of March. After this date the unpaid fees will be considered as arrears of the calendar year and will be subject to a 50% increase.

 

Article 7

 

Membership terminates with the exclusion of the member.

 

1.      On the proposition of the Council a member must be excluded in the case of crime or offends against public morals, or opposition to the regulations of the Statutes and interference with the interests of the association. To exclude a member at least 50%+1 vote of the Assembly is needed.

2.      A membership may be suspended upon the decision of the Council. Suspension is in force until a judgement is passed on the case.

3.      The Council erases a member from the register if the member is behind with membership fees for more than two years. After this procedure the former member can reapply for a membership and will not be discriminated.

4.      Membership terminates by a written withdrawal of the member addressed to the president or in the case of the death of the member.

5.      A written appeal can be given to the Assembly against the decision of exclusion within 15 days from date of delivery.

 

Article 8

 

1.      As a part of the secretarial duties the Council keeps the registers of the members. The data contained in the registry are as follows:

 

-     name;

-     place and date of birth;

-     private and business address;

-     e-mail address;

-     name of recommenders;

-     occupation.

 

2.      The Council may deliver the registry data of members without the authorisation of the members only upon the written request of authorities. In any other cases the only information the Council can give is whether a certain person is in the registry of the association.

 

IV. Organisational structure of the association

 

Article 9

 

The Assembly

 

The main organ of the association is the Assembly.

 

1.      At the Assembly the members promote their own interests.

2.      The Assembly has the right to make a decision in any issue of the association.

3.      The exclusive authorities of the Assembly are as follows:

 

-     the acceptance and revision of the Statutes;

-     the determination of the working order of the association;

-     the election and dismissal of the Council;

-     the election of the nominating committee;

-     the acceptance of the annual budget and schedule of the association;

-     the fixing of the membership fee;

-     the decision upon the unification of the association with another organisation, or the dissolution of the association;

-     the decisions upon membership applications, cancellations and upon appeals against exclusion.

 

4.      The Council is to bring decision in any other issues that do not fall within the authorities of the Assembly.

5.      The Assembly is to elect the Council for a three-year period.

6.      The members have the right of discussion and voting at the Assembly.

7.      The Assembly must be called together at least once a year. Furthermore it must also be called together within 30 days upon the decision of the Council, or upon the written request of at least one-third of the members, indicating the purpose of their application.

8.      The members must be informed in writing at least 15 days in advance about the place and the date of the assembly as well as about the items of the agenda. The text of the invitation must be published on the home page of the association - www.ecology.hu – at least 15 days before the assembly. The assembly of the association is open to public according to paragraph (1) of Article 7 of Ksztv.

9.      The Assembly is capable of making a decision if at least 50 percent of the members is present. In case the Assembly has no quorum, the assembly postponed and called together again is capable of making a decision concerning the original items of the agenda. The date and place of the Assembly to be repeated and the information that this Assembly will constitute a quorum regardless of the number of members present concerning the original items of the agenda may be published in the original invitation to the Assembly, and in this case a no new invitation is necessary.

10.   A two thirds majority of the members present is necessary to decide in issues as follows:

 

-     revision of the Statutes;

-     unification of the association with another organisation;

-     dissolution of the association;

-     personal issues: election of members and officers of the association.

 

11.   The Assembly upon the advice of the Council decides by simple majority, open voting and one by one on the approval of the annual report of the association and the non-profit work that has been accomplished. The association publishes the approved reports on the annual activity and the non-profit work after confirmation of the records of evidence for 30 days at least on its homepage.

12. Decision of the Assembly will be taken by simple majority and open voting excluding issues which require a two third majority of the members. In personal issues the decision is made by secret voting.

The person is not allowed to take part in the decisions of the Assembly if he/she or his/her next of kin (item b) of Article 685 of Civil Code) or life partner according to the resolutions

 

-     is absolved from obligation or relieved from responsibility, or

-     has any other advantage or is otherwise interested in the legal transaction to be concluded (paragraph (1) of Article 8 of Ksztv.).

 

The person excluded from the decision according to the above must be disregarded from the purpose of constituting a quorum.

13.   A record must be made of every Assembly meeting in two copies. The record of evidence is confirmed by the signature of the president or a member of the Council and the recorder, and is confirmed by two members present. The record contains in an attachment the list of members present. The record must contain the items of the agenda, the result of votes, and the text of decisions. The records must be stored in the archives of the association.

14.   The secretary of the association keeps a register of the decisions of the Assembly by the name Records of Decisions, into which the secretary is obliged to enter the decisions of the Assembly immediately after the confirmation of the evidence of records of the Assembly. The Records of Decisions must contain the full text and date of decisions, and the number of votes for and against (item a) of paragraph (3) of Article 7 of Ksztv.). The decisions of the Assembly must be published on the Internet homepage of the association for 15 days at least.

15.   The president informs the Council of the association about the decisions of the Assembly by sending (passing) a copy of the record. If the president for any reason is not present in the Assembly, the president and the other members of the Council are informed about the decisions by a member of the Council who signed the record of evidence by sending (passing) a copy of the record. The secretary must inform those directly interested about the decision of the Assembly by sending the text of the decision (item b) of paragraph (3) of Article 7 of Ksztv.).

 

Article 10

 

The Council

 

The Council is elected by the Assembly for a three-year period. Between two meetings of the Assembly the Council is to ensure that the association performs its tasks and handles its activities. At the statutory meeting a provisional council must be elected which consists of a president, a secretary and a treasurer. The term of the provisional council lasts until the next meeting of the Assembly.

 

1.      The Council consists of seven members: the president, two vice-presidents, the secretary, the treasurer and two elected members.

2.      The person who held a leading position at a non-profit organisation - for a year at least two years before its dissolution - that has not met its public dues according to the law on taxation cannot be a member of the Council.

The member of the Council and the person nominated as a member is obliged to inform in advance every involved non-profit organisation that he/she has a position at another non-profit organisation at the same time (paragraphs (1) and (2) of Article 9 of Ksztv.).

3.      The Council holds a meeting as many times as necessary, but at least once a year between two Assembly meetings.

4.      The Council constitutes a quorum if at least four of its members are present. Decisions are taken by simple majority.

The person is not allowed to take part in the decisions of the Council if he/she or his/her next of kin (item b) of Article 685 of Civil Code) or life partner according to the resolutions

 

-     is absolved from obligation or relieved from responsibility, or

-     has any other advantage or is otherwise interested in the legal transaction to be concluded (paragraph (1) of Article 8 of Ksztv.).

 

The person excluded from the decision according to the above, must be disregarded from the purpose of constituting a quorum.

5.      A record must be made of every Council meeting. The record of evidence is confirmed by the signature of the members present. The record contains the items of the agenda, the quorum, the result of votes, and the decisions. The secretary keeps a register of the decisions of the Council by the name Records of Decisions. The decisions entered are signed by the president and the secretary. The secretary must inform those directly interested about the decision of the Council by sending the text of the decision. The decisions of the Council must be published on the Internet homepage of the association for 15 days at least.

6.      The meetings of the Council are open to public. The date, place and agenda of meetings must be published on the Internet homepage of the association simultaneously with the invitation of the members of the Council. The invitation containing the items of the agenda must be sent to the members of the Council at least 8 days in advance.

7.      The authorities of the Council are as follows:

 

-    preparation of the annual schedule;

-    preparation of the annual budget;

-    management of the association between two assembly meetings;

-    decision on the admission of new members and termination of memberships;

-    calling together ordinary and extraordinary assembly meetings;

-    reporting at the ordinary assembly meeting on the work that has been accomplished since the last assembly meeting;

-    the Council may make a declaration authorised by the Assembly and may bring an opinion in the name of the association according to the Statutes;

-    the members of the Council have the right to represent the association according to the general regulations of the civil law. The Assembly or the Council may authorise other members with the right to represent the association.

 

Article 11

 

The president and the vice-presidents of the association

 

1.      The president of the association:

 

-     has the right to represent the association in front of state organs, public and social agencies as well as in front of a third party, and has the faculty to sign;

-     prepares meetings of the Council and calls together the Council and presides over it;

-     takes care of the implementation of the decisions of the Council;

-     presides over the meetings of the Assembly.

 

2.      The vice-presidents of the association

 

-    act as deputy for the president in his/her absence on behalf of the president;

-    are the former president and the elected future president of the association.

 

Article 12

 

The secretary

 

Authorities of the secretary are as follows:

 

-    organisation of the Assembly and Council meetings;

-    implementation and observance of decisions of the Council;

-    preparation of the annual budget in co-operation with the Council;

-    admission and registration of members;

-    handling of documents.

 

Article 13

 

The treasurer

 

The treasurer is the business executive of the association. His/her authorities are as follows:

 

-    keeping the cash book, and doing administrative work for supervisory authorities (National Health Service, Central Statistical Office, etc.);

-    being in charge of the cash with financial responsibility;

-    keeping the membership fee registry and other economical registries.

 

V. Economy of the association

 

Article 14

 

1.      The property of the association originates from membership fees, contributions and donations from private individuals and legal entities, as well as from applications. The association does not accept donations from political parties, political organisations or foundations. Neither does it support any political parties, or candidates for the Parliament, and does not pursue direct political activity. The organisation is independent of political parties and does not give any financial support to them (item d) of paragraph (1) of Article 4 of Ksztv.).

2.      The association is responsible for its debts at the expense of its own property. Members have no financial responsibility beyond paying the membership fees.

3.      The association in order to realize its non-profit objectives may carry on economical and entrepreneurial activity, but it cannot endanger its non-profit objectives (item c) of paragraph (1) of Article 4 of Ksztv.).

4.      The association administers its finances on a bank account. The five members of the Council who have the right of disposal over the bank account are as follows: the president, the two vice-presidents, the secretary and the treasurer. The account can be charged upon the signature of any two members who has the faculty to sign.

5.      The association does not divide the profit earned in the economic management but allots it to its non-profit activities defined in the foundation document.

6.      The regulations of Articles 12-20 of Ksztv. and the other related regulations are otherwise the standard principles for the economic management, registering and reporting obligations of the association.

7.      The annual income of the association does not reach five million forints; therefore, it does not create a supervisory body separate from the leading body (paragraph (1) of Article 10 of Ksztv.).

8.      The association publishes its annual report and the report on its non-profit activity on the Internet homepage of the association for 30 days at least after their approval.

 

VI. Final clauses

 

Article 15

 

1.    Any member of the association may propose the invalidation of a decision of the association that are contrary to the law or the Statutes at the body that brought the decision, and exercising this right does not exclude the right of contesting the decision in court.

       Any member may contest a decision of any body of the association in court that are contrary to the law within 30 days after obtaining knowledge of the decision according to paragraph (1) of Article 10 of Law II of 1989 on Right of Associations.

2.      Anyone has the right to inspect the documents made in relation with the activity of the association. Such a claim has to be reported in writing to the president. The documents may be inspected in the presence of the members of the Council, in an agreed time, and in the venue of the central administration of the association.

3.      The advertisements on the ways of using the services of the association are published on its Internet homepage.

 

Article 16

 

1.      The association is dissolved

 

-     if the Assembly announces the dissolution;

-     in case of unification of the association with another organisation;

-     in any other legal way.

 

2.      After the announcement of dissolution, the liquidator in charge of the Assembly is to take care of the property of the association. According to the decisions of the Assembly the liquidator in co-operation with the committee appointed by the Assembly will divide the property and announce its utilisation.

3.      The present Statutes contain the text in unified structure with the modifications approved by the Assembly of the association held on 13 May 2005 and 3 December 2008. The modifications approved on 3 December 2008 are shown in bold, italic characters in the text.

 

Szeged, 3 December 2008